Party & Charter Bus Prices: How to Calculate Your Orlando Bus Rental Costs

The cost of renting a party bus or charter bus depends entirely on your unique trip details. Factors like passenger count, number of stops, mileage, route, and more will determine your total rental price. Don’t worry though — we make it easy to compare real-time pricing and availability for vehicles that fit your group. Whether you need a party bus for a bachelorette party or a charter bus for a corporate event, our huge network of buses has the perfect option for you. Our professional team can easily provide an instant quote tailored to your specific needs in just 30 seconds — or you can use our online booking tool! Call 407-374-2470 or use our online booking tool to get a custom price estimate and start planning your next group transportation. It’s easier than ever to find the right bus rental at a price that works for your budget.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

Understanding the Factors Behind Your Rental Quote

The price of your bus rental depends on several key factors. These include the vehicle type, passenger count, number of stops, total mileage, route details, and more. By understanding how these elements impact your quote, you can better plan your trip’s transportation budget. Our online booking tool makes it easy to customize details like vehicle size and amenities to instantly see updated pricing. We’ll match you with vetted transportation partners to find the best bus at the right price for your group. Now let’s explore those key factors that determine your rental quote.

Distance and Duration

When preparing a quote, we first consider the pickup and drop off locations to determine total mileage. Buses are rented hourly, daily, or by mileage depending on trip details. Local trips within a city are typically charged hourly, with a minimum requirement that can be waived. For multi-day trips spanning long distances, pricing is usually daily or per mile. If transport is needed locally over several days, like for a conference, we charge per day. While exact routes can vary, additional mileage is billed if detours are made outside the original plan. We aim to accommodate changes when possible, but pricing is determined by the total trip distance and duration originally quoted.

The Season

Bus rental prices fluctuate throughout the year based on seasonal demand. Rates tend to be highest during the spring months of March through May when graduations, school trips, proms, and early summer vacations drive up demand. Rates also spike in October when families visit for Halloween Horror Nights at Universal Studios. The busy tourist season from November through February keeps rates elevated due to an influx of visitors. Conversely, bus rental prices reach their lowest points in the summer months of June through August when schools are out of session and many locals leave town to escape the heat. The best deals can be found by booking 3-6 months in advance during low demand periods. Knowing the seasonal spikes in bus rental rates can help you get the most for your transportation budget by traveling during slower times of year.

Beginning and Final Destinations

The availability of charter buses varies by city. Larger metropolitan areas like Miami and Tampa typically have more buses available due to their higher populations and infrastructure suited for oversized vehicles. However, the bus supply in smaller cities or suburbs depends greatly on the specific location. When determining your quote, we factor in “deadhead” – the mileage accumulated as the bus travels to your group’s starting point without passengers on board. The farther the bus must travel to reach your pickup location, the higher this cost. To keep your quote accurate, provide the exact addresses of where your group will be picked up and dropped off when booking. This allows us to calculate deadhead more precisely. Though bus availability fluctuates by region, our wide network means we can accommodate trips starting or ending almost anywhere in Florida.

The Size of Your Group

We offer a range of buses to suit groups of all sizes, from minibuses that seat 20 to 40 passengers to full-sized motorcoaches that hold up to 56 riders. The larger your group, the more cost-effective it is to reserve a motorcoach. If you have less than 35 people, a minibus rental could save you money. Party buses fit 20 to 40 and feature exciting extras like lighting and sound systems, while double-decker entertainer coaches have luxury amenities for touring bands. School buses tend to be more affordable, but lack restrooms and comforts needed for long distances. Carefully compare the options to find the best fit for your group size, trip duration and desired features. The type you select directly impacts the daily or hourly rental rate, with basic buses starting lower and coaches with more amenities pricing higher.

Tips for Keeping Costs Down

Book early to secure the best rates and vehicle availability. Consider group size when selecting a vehicle to optimize cost efficiency. Finalize passenger counts at least 2 weeks prior to avoid last minute upgrade fees. Schedule during off-peak seasons like January or February to save. Route planning should account for tolls – discuss fee coverage with your rental agent. Carefully review all trip details with your rental agent to avoid surprise charges. Leverage customer loyalty programs and low-demand days for the best chance at discounts. With some advanced planning, flexibility, and research, you can find quality transportation options to fit most budgets.

Book Your Bus Today!

Getting a fast quote is easy with our company. Simply call 407-374-2470 or use our online booking tool to receive an instant price estimate tailored to your specific needs. Specify the date, start and end locations, passenger count, and any special amenities you require. Within seconds our system will crunch the numbers and provide a quote for your review. Prefer to speak with a live booking agent? No problem, our experts are standing by 7 days a week to walk through options and provide a custom quote over the phone. We know booking transportation for large groups can feel overwhelming. Let our simple quoting process take the stress out of event planning. With real-time pricing at your fingertips, you can easily compare vehicles, weigh costs and extras, and reserve your ideal rental hassle-free. We provide transportation options for any event or trip – both short and long term rentals available, point to point, hourly, daily packages and more. No matter if you have a party of 10 or 10,000, our team will form a customized itinerary specific to your transportation needs. Getting a quote is the first step to booking the perfect vehicles for your event. Call or go online now to get started.

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A middle school teacher in Orlando is planning a 3-day field trip for her 30 students to visit local colleges and landmarks. She books a 25-passenger party bus for the duration of the trip, charging $250 per hour. On day 1, they tour the University of Central Florida campus from 9am-12pm, costing $750. In the afternoon they visit NASA Kennedy Space Center from 1-5pm, adding $1,000. On day 2, they explore downtown Orlando, seeing historic buildings and art museums from 9am-4pm for $1,750. On the final day, they visit Rollins College campus in the morning from 8am-12pm for $1,000, and in the afternoon from 1-5pm they visit Walt Disney World theme parks for $1,000. The total cost for the 3-day party bus rental comes to $5,500 plus tips. The cost per student is $183 for transportation to visit colleges and educational landmarks.

Example #2:

A large engineering firm plans to host a 3-day conference and team building retreat for 120 employees in Orlando. As transportation is a key component, they request a quote from our luxury motorcoach charter service. We provide a quote for two 56-passenger buses to transport attendees from their hotel to the conference venue each morning and back each evening for 3 days. The quote is $250 per hour per bus. With 5 hours of service per day for each bus, the total comes to $7,500. This covers all transportation, professional uniformed team, and onboard amenities like WiFi and device charging. As experts in corporate group transportation with over years of experience providing reliable, comfortable buses for events of this scale, we aim to deliver exceptional service that builds trust and meets their transportation needs.

Example #3:

The local high school football team in Orlando is having an exceptional season and the coaches want to reward the players with a fun weekend trip. They decide to rent a luxury 56-passenger motorcoach for a two-day trip to take the team to Disney World, Universal Studios, and allow them to attend an Orlando Magic basketball game. The coach rents the motorcoach for 16 hours over two days at a rate of $250 per hour, totaling $4,000. This covers pickup at the school, transportation between the theme parks and hotels, and drop off back at the school. With 36 players, 5 coaches, and 15 parents/chaperones attending, this comes out to just under $100 per person for transportation. The coach decides to tip 10% at the end of the trip for excellent service, adding $400 to the total cost. Overall, renting the luxury coach allows the football team to easily access Orlando’s world-famous attractions to celebrate their successful season together.

Example #4:

A group of 10 friends from out of state decide to take a day trip in Orlando during their vacation. They contact a local charter bus company to arrange transportation for their group to hit several attractions in one day. The group requests a 20 passenger charter bus for 10 hours, from 8am to 6pm. The charter bus company quotes them $250 per hour for a total of $2,500. This covers the bus rental, fuel surcharges, and taxes. The itinerary for the day includes stops at Universal Studios theme park, Wonderworks attraction, and Icon Park on International Drive. The charter bus takes them directly to each location and waits on-site while they explore. This allows them to maximize their time at each stop without having to worry about driving or parking. At the end of the busy day seeing Orlando’s top attractions, the group tips their exceptional charter bus team 15% for a total of $375. So their total cost comes out to $2,875 for a jam-packed day trip for 10 people with all transportation included.

Example #5:

A bride and groom are getting married in Orlando and having their reception at a hotel downtown. They expect 150 guests, many flying in from out of state. To transport guests from the airport to the hotel, they rent a 56-passenger charter bus for $250 per hour. The bus will make four trips, for eight hours total, costing $2,000. For the wedding day, the couple rents a stretch limousine to take them between the ceremony, photos, and reception, costing $150 per hour for five hours ($750 total). They also rent a 25-passenger minibus to shuttle wedding party members back and forth, charging $200 per hour for eight hours ($1,600). Between the charter bus, limousine, and minibus, the total transportation cost for the weekend comes to $4,350. The couple tips 10% for good service, adding $435 to the total $4,785 spent.